Administrative Assistant Details:

• Direct Hire position
• $52,000.00 to $59,000.00 /annually
• First Shift (Monday through Friday)

• Management of various forms of documentation including insurance policies, endorsements, invoices, property tax abatement and appeal documentation.
• Assist in insurance renewal and quarterly audit processes by preparing insurance applications, coverage schedules for insured autos, leased offices, personal property and management of non-owned locations.
• Assist in annual budgeting, reforecasting and expense reconciliation process, and new acquisition budget process, by preparing insurance and tax cost schedules, and providing backup support as needed.
• Administration of tenant and vendor insurance compliance and certificate tracking system (Jones), including preparation and distribution of compliance reports.
• Prepare monthly Vacancy Report for property management review and input of security measures, and review responses for compliance with established policies.
• Coordinate construction and utility surety bond requests, monitor for reduction and cancellation dates, and coordinate invoice payments and refunds.
• Monitor and log receipt of property damage claim payments, verify accuracy of amounts from each insurer, and communicate status to Accounting and Operations teams.
• Maintain Inadvertent Check Receipt Log to track payments to incorrect entities, return or destruction of checks, and replacement checks.
• Order and maintain stock of roof safety signs and distribute to Operations teams for all acquisitions or as needed.
• Prepare master contracts, purchase orders and other agreements as needed to support emergency response services and environmental remediation projects.
• In coordination with property tax consulting firm, monitor and ensure compliance with property tax abatement/exemption annual form submittals prior to deadlines.
• Assist Operations teams with completing forms, running required reports and obtaining other required documentation.
• Review forms for accuracy and completion prior to routing for approval signatures and submitting to consultants and government agencies as needed.
• General administrative support including scheduling meetings, preparing agendas, compiling reports, creating presentations, obtaining signatures, scheduling travel, submitting expense reports, and completing other administrative projects and tasks as needed.